Case Management:

CoBRIS supports a wrap-around services model, centering all services provided around the child being served. Supporting a Child-Centered services model provides case managers and other staff a complete view of all aspects of the services being provided to an individual child. The CoBRIS user interface combines a snapshot of current caseload information with the ability to drill down into historical information with a single click – providing quick and easy access to historical data.

Client Module:

CoBRIS centralizes all relevant information on an individual child into a simple, easy to interpret “face sheet”. Standard demographic information is easily accessed through the face sheet as well as information on the child’s goal, legal status, placement, eligibility, as well as other siblings and participants in the case.

Secure Messaging:

Communications between staff often contain highly sensitive and confidential information about a child or other participants in a case. To avoid sending confidential data over the internet, CoBRIS supports secure messaging. All confidential communication is routed through the CoBRIS secure server supporting the same security and protection for messaging as the system itself. Alerts can be customized by the local agency to notify staff of a critical event.

Forms and Report Module:

Numerous standard reports are available including caseload, placement, case management, employee management, judicial reports and various other reports necessary to verify case and provider information. Many reports can be sorted by child, unit provider, worker, etc. and can be reported for a range of dates. In addition, an ad-hoc query tool is available to summarize data not within a standard report.

Assessment Module:

The assessment module allows the agency to create, track and view various assessments required for clients. Completely customizable, assessments include medical, initial, level of care, and comprehensive behavioral health assessments.

Intake Module:

The intake module provides initial placement service to a client and creates temporary data on clients before the data reconciliation with the statewide system is complete. Intake includes an advanced placement search, matching a client’s specific needs with the services offered by the providers in the system, creating the best match between the child’s needs and the services available from a specific provider.

Placement Module:

Once intake is completed and a matching provider is located, the Placement module creates and tracks placements for each child in care. To meet critical, mandatory time requirements for providing appropriate placements for children, the system provides a “dashboard” view of placement activity giving an easy to interpret green, yellow, red status for placement activity. Information is available for all placements in the system, including number of placements by type, length of time required to make each placement, location, reason for placement, and total board cost. This module gives an agency the ability to pull reports for a daily, monthly or annual summary.

Provider Module:

The provider module is customized for local agencies to create and track detailed information about foster homes. Standard information includes location and contact information (including the ability to crate a map of the location) contact information as well as data on children currently residing in their home. Placement data for each provider in the system supplies the data to create a placement match including type of services provided and ability to deal with special needs. The system also includes the ability to track units of service and bed rates.

Diverse Search Methods:

Case data in CoBRIS can be accessed through a number of search criteria. CoBRIS users can search the system by child, case, provider, participant and CBC contact.

Time Tracking – To meet Federal and State funding requirements, CoBRIS automatically tracks the amount of time workers spend on case management functions.

Help/ User Support:

If a user has a question or problem with the system, they can create a help ticket using the internal secure messaging system to access Five Points support resources. Users can track the status of each help request and will be notified via the CoBRIS messaging system with the response from the support team. To facilitate local support each ticket is first routed to the CBC system administrators. If the CBC contact is unable to resolve the issue or answer the question, the ticket is then forwarded to Five Points support staff for review. CBC system administrators can view all of their agency’s support tickets, providing visibility to the status of individual user issues.

User Management:

The user management structure of CoBRIS allows the system to be used solely by state agencies or local child welfare agencies or to be open to access by providers or other authorized users. The level of sensitivity of the data contained in CoBRIS, however, demands it be highly secure and only available to those authorized access. To support security and confidentiality, user security is developed around the role of the individual. Users are granted access to CoBRIS via a unique username/password credential set, identifying which portions of the system and which data can be accessed. For example, an individual worker can only access cases in their assigned caseload, whereas supervisors and managers can view the cases for all workers under their supervision. Workers in other areas, such as foster care licensing, can only access data about providers