Behavix

Behavix, the Substance Abuse and Mental Health Information System was designed by Five Points from the ground up to support comprehensive management of behavioral health services for providers and managing entities.

Behavix, the Substance Abuse and Mental Health Information System was designed by Five Points from the ground up to support comprehensive management of behavioral health services for providers and managing entities. From tracking fund utilization through any service channel to performance measures reporting created to drive evidence based program effectiveness, Behavix supports a wide range of application functionality designed to simplify the daily requirements of service providers and the organizations they report to, including but are not limited to:

Contract management
Documentation and compliance management
Service data upload and data entry validation
Clinical bed tracking and wait list functions
Utilization management rules and higher levels of care reporting
Consumer survey functions
Financial accounting tracking to streamline provider payment processing
Robust system administration and access control
Performance measure reporting
Data ETL interface for statewide reporting or additional Data Exchange
System branding

Contract Management

Behavix allows providers and managing entities to create dynamic and secure contracts online, eliminating the need for delays in the contract management amendment and approval cycle with typical paper based systems.

Managing entity (ME) contract managers are granted exclusive rights within the system to amend electronic contracts with the approval of their provider counterparts through automated messaging, creating up to the minute, live agreements which drive accurate service cost and allow the managing entity to reorganize provider services as needed to better utilize fund allocation during fiscal reporting periods.

The contract established between the ME and the Provider forms the basis for services provided, electronically submitted, processed, invoiced and paid. It also allows the ME to quickly, and easily, reallocate provider funding based on contract performance or DCF funding changes.

Documentation and Compliance Management

Health and Human Services contracts are typically subject to submission of a tremendous amount of documentation; some contractual while others are regulatory of nature. Keeping up with the submission requirements across contracts, and the dependency between those documentation requirements, often pose a significant challenge to contract managers.

Behavix provides a Document and Compliance Management module that establishes and tracks the submission requirements for each contract throughout the provider network. Automated emails remind providers of coming-due and past-due notifications to reduce unnecessary communications between both parties and simplify contractual compliance.

Service Data Upload and Data Entry Verification

Behavix flexibly allows small, medium, and large sized providers to either upload their service data into the system using a predefined record data layout, or use direct data entry functionality in order to load service data into the system one record at a time.

Though most of the data comes from integration with provider EHR systems, some smaller providers rely on the ability to perform direct data entry into the system. In addition to extensive data validation edits for data entry Providers, Behavix provides intelligent feedback to Providers performing data upload, allowing them to review and correct errors on failed records.

Clinical Bed Tracking and Wait List Functions

Currently available, specifically targeted care is available across the network as all Providers maintain their open beds in Behavix for each service and funding type. Managing Entities are able to review available beds at a glance through live on-screen dashboards, user-customized reports and data analytics designed to pinpoint constraints and availability throughout the provider network. With an increasing scarcity of behavioral health beds in many states across the country, Behavix allows an unparalleled view into updated bed availability for each client’s needs.

Utilization Management Rules and Higher Levels of Care Reporting

The Utilization Management engine allows the ME to set thresholds for services rendered and receive alerts when these thresholds are met or exceeded. The Higher Levels of Care reporting that is available in the UM module tracks the high utilizers across the network and specifically tracks when the maximum admissions and/or the maximum number of service days are met or about to be met. The output of these reports enable Providers and Managing entities with the data required to follow up on the progress and services provided to consumers.

ROLES / SECURITY

Configurable Roles, Audit Logs, Secure Access, Supports Complex Hierarchy, and Self-Service Authentication

DOCUMENT MANAGEMENT

Integrated throughout system, supports data exchanges

FINANCE / RECONCILLIATION

Track Vendors and Providers, Manages Rate Schedules, Budget, Interface to COTS Accounting, Payment Processing

PURCHASE OF SERVICE

Clinical & Service Provider Request, Authorization, Utilization Management

BUSINESS INTELLIGENCE

Data Visualization, GIS, Charts, Drill Down, Data Aggregation, and Optimum Processing Performance

Notifications / Alerts

Set Alerts, Holds, Tasks, Internal Approval Workflow, Email and Text Notifications

CLIENT MANAGEMENT

Client Face Sheet:

This well-engineered feature within CoBRIS allows case managers to research or enter data directly into a simple to use screen layout. Thoughtful formatting provides staff with the single screen to view any information on a client and the ability to add notes efficiently. This feature can be customized to add or eliminate fields depending on an organization’s unique needs. The modern architecture of CoBRIS allows for easy data integration with state and local systems so that data can be pre-populated or sent to outside systems that support web services giving real time data to external stakeholders. Each child has their own face sheet summarizing demographic information, vital case information, services provided, and much more. Pictures can be uploaded for documentation purposes along with meta data such as date and time taken to monitor staff performance. Placement data is associated to every child while in care to support any documentation during the case review process.

Chronology of placement history
Demographic information
Case goals
Legal status
Photos and documents
Eligibility
Sibling information (in care and not in care)
Critical Incidents and alerts

Case Management:

CoBRIS was developed to allow front line staff and agency management access to child information quickly and accurately. Easy to read dashboards provide a view for a single caseworker’s caseload or a supervisor’s total caseload. Views like this allow case managers and supervisors to quickly review upcoming or overdue tasks to maintain compliance and high service levels. Supervisor can be given the authority to transfer entire cases from caseworker to caseworker. Indicators located on the dashboard allow the responsible party to see whether a 30 day face to face visit was performed or notify them of an upcoming judicial review. This central dashboard provides a summary of caseload awareness and the ability to drill down to a certain youth from one central location.

Documents vital case notes on each child
Entire caseload by caseworker or unit
Critical activities due, such as birth verifications, judicial reviews, case plans, face to face visits, medical and dental visits
Ability to transfer cases to other workers
Timelines for tasks to be completed
Upcoming responsibilities to forecast work and coordinate efforts
Documentation on cases including Psychotropic medication consults

Intake:

The Intake feature provides the entry point of data for a child needing services or can create temporary data until data reconciliation is performed with a SACWIS / CCWIS system. This function includes an advanced child search for prior history as well as capturing assessment data for placement purposes. The Intake function can also be used to launch parallel tasks for support service activities. Information about a particular child, including but not limited to demographic, sibling association, clinical, education, etc., is captured to establish the child’s file during the intake process.

Configurable to create temporary staging until verification is performed
Establishes child file
Can be integrated with national assessment tool such as CANS, CAFAS, State specific assessments, etc.
Abuse report / background
Triggers referral for services across continuum of care
Demographic, educational, sibling information captured
Initial assessment documentation
Supports placement functionality
Initiates support services
Prevention / Diversion Services tracking

Independent Living:

CoBRIS’ Independent Living feature provides the ability for those organizations that are preparing youth for a successful path to independence. Information captured and reported for teenagers include progress with education, independent living classes, and specific planned living arrangements to name a few allow supervisors and case managers to reassess progress and commit additional staffing efforts if needed.

Track progress on education and employment
Identify Independent Living class participation
Monitor assessment dates